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Writing Assistant Overview

The Writing Assistant is your AI-powered partner for crafting clear, effective, and polished text. It’s a suite of tools that can improve existing content or draft new material from your notes. Whether you need to fix grammar, change your tone, or quickly draft an email, the Writing Assistant is designed to help you write better, faster.

It is available in two places:

  • In Google Docs™, Sheets™, Slides™, and Forms™, use the add-on sidebar and open Quick Text Tools.
  • In Gmail™, Google Drive™, and Google Calendar™, it’s available in the add-on card with a more limited workflow.

Accessing the Writing Assistant

Section titled “Accessing the Writing Assistant”

How you access the assistant depends on the Google application you are using.

In Google Docs™, Sheets™, Slides™, and Forms™

Section titled “In Google Docs™, Sheets™, Slides™, and Forms™”

For the full writing workflow, use Quick Text Tools in the main add-on sidebar.

  1. Open the main add-on via Extensions > Text To Table Converter > Launch Sidebar.
  2. Expand Quick Text Tools.
  3. Use the top text box for your input, select an action, and see the result in the box below.

You can also open this section from the menu: Extensions > Text To Table Converter > Writing Assistant > Open Writing Assistant in Sidebar...

In Gmail™, Google Drive™, and Google Calendar™

Section titled “In Gmail™, Google Drive™, and Google Calendar™”

For other Workspace apps, the Writing Assistant is the main feature of the add-on card.

The card interface is streamlined. If you want the richest workflow (faster iteration, section-based organization, and the full sidebar experience), use Writing Assistant from the sidebar in Docs™, Slides™, Sheets™, or Forms™.

Core Functions

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The Writing Assistant groups several powerful AI actions into one convenient place.

Improve & Correct

Section titled “Improve & Correct”
  • Polish: A comprehensive tool that improves clarity, enhances flow, and corrects both grammar and spelling errors to make your text sound professional.
  • Grammar & Spelling: A focused tool that corrects only grammatical and spelling mistakes without altering the style or structure of your sentences.

Change Tone

Section titled “Change Tone”
  • Professional: Rewrites your text in a more formal, corporate, and business-like tone.
  • Casual: Rewrites your text in a more relaxed, friendly, and conversational tone.

Draft New Content

Section titled “Draft New Content”
  • Draft Email: Takes your notes or a simple idea and formats it as a professional email, complete with an inferred subject line.
  • Draft Post: Turns your text into an engaging social media post, often including relevant hashtags.

Custom Prompts

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The Prompt button is the most flexible tool. You provide both the instructions and the text in the same input box. For example:

Write an article about the steps necessary to open a Coffee Shop in New York.

Combining Actions with Translation

Section titled “Combining Actions with Translation”

One of the most powerful features of the Writing Assistant is its ability to perform an action and translate the result in a single step.

For example, you can polish a German text and get the final, improved version in English.

  1. Enter Your Text Type or paste your text (in any language) into the top input box.

  2. Choose an Action Click on the action you want to perform, such as Polish.

  3. Select a Target Language Use the dropdown menu below the input box to select your desired output language. To keep the original language, simply select Keep Original Language.

  4. View the Result The AI will first perform the action (e.g., polishing) and then translate the polished result into your target language, all in one go.